Virtual Assistant

KUSI Consulting is a global 360 Human Resource Management company leveraging technology to help small, medium, and large companies meet their workforce and human capital development needs.
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to provide administrative, operational, and communication support. The ideal candidate will be resourceful, tech-savvy, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality. This role requires excellent organizational skills, strong written and verbal communication, and the ability to work independently in a fast-paced environment.

Role Description and Responsibilities

Administrative Support
● Manage calendars, schedule meetings, and coordinate appointments.
● Organize and maintain digital files, records, and documentation.
● Prepare meeting agendas, take minutes, and follow up on action items.
● Handle email correspondence and respond to inquiries professionally.
● Draft letters, reports, presentations, and other business documents.

Communication & Coordination
● Serve as the first point of contact for clients, partners, and stakeholders.
● Coordinate virtual meetings, webinars, and online events.
● Follow up with clients, vendors, and team members on pending tasks.
● Maintain effective communication across internal and external teams.

Project & Operations Support
● Track tasks, deadlines, and deliverables using project management tools.
● Assist in planning and coordinating projects and events.
● Conduct online research and compile findings into concise reports.
● Monitor progress on assigned tasks and provide regular updates.

Data Management
● Maintain accurate databases and records.
● Prepare spreadsheets and generate reports.
● Ensure proper filing and retrieval of digital information.

Working Experience and Education Requirements:

● Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field
● Minimum of 2+ years of experience in a virtual assistant,administrative, or executive assistant role
● High school diploma required
● Prior experience in report writing, data analysis, and executive-level support.
● Experience supporting nonprofit organizations or educational programs
● Experience with project management platforms such as Asana, Trello, or Monday.com

Knowledge, Skills, and Abilities:

● Exceptional organizational and time-management skills, with the ability to handle multiple priorities and deadlines effectively.
● Excellent communication and interpersonal abilities, demonstrating professionalism and discretion in handling
sensitive information.
● Ability to work independently, handle sensitive information, and adapt to dynamic work environments.
● Proficiency in MS Office Suite and other relevant software for document preparation and meeting management.
● Proficiency with virtual collaboration tools such as Google Workspace, Microsoft Office 365, and Zoom
● Knowledge of nonprofit governance practices and board administration is highly desirable.
● High level of discretion and confidentiality in handling sensitive information

Salary: Competitive according to industry standards

APPLICATION MODE
Please email your CV & Cover Letter to us at jobs@kusiconsulting.com with the subject ‘Virtual
Assistant’. Please ensure that your CV demonstrates how your experience, skills, and abilities meet
the selection criteria set out above. We will ONLY contact candidates who meet our criteria for the
above role description.